Are there any items on the list that you keep putting off, rescheduling and de-prioritising? Be brutally honest with yourself and ask whether they really need to be done, or done now. Are they adding value to your day? Is the purpose clear, and do you get something useful out of it? If you are the chair of any meetings, it might be a good opportunity to polish up your Meeting Skills and make sure you are running effective, productive sessions yourself.įinally, take your ruthlessness to your to-do list. This is where a good Productivity Ninja brings their ruthlessness to the fore! Take a good, hard look at your diary and ask yourself whether you really, really need to be in all of those meetings. Practicing good Email Etiquette is another way to help stem the flood for everyone set a good example for others and be the change you want to see in the (online) world! If you are able to, switching to Chat apps such as Slack or HipChat can reduce the reliance on email among your team and get communication flowing more freely. It can be utterly overwhelming but rather than continually drowning in emails, try setting aside some time to get your inbox to zero – our Email Training can help here. No sooner have we waded through the deluge that somehow appears to greet us every morning than there is another tidal wave of unread messages to deal with. One of the things that seems to get clogged up with rubbish faster than almost anything else, is our email inbox. Once you have a clear space in which to work, you’ll be surprised how much easier it is to focus on what is really important, without constantly getting side-tracked. Are you really going to read that article you’ve been hanging onto since last September? Do you really need to keep that pile of invoices from 2012? Get the shredder going, fill up your recycling bin and ditch all those chewed-up old pens. Now is the time to channel Marie Kondo and decide what you absolutely need to keep, and which items it is time to let go of. We’ve all been guilty of hoarding old paperwork, piling up reading material to look over later and squirreling away documents in desk drawers ‘just in case’ we might need them again. Now that you have a framework ready to use, it’s time to explore the different areas in your life to declutter. Another limit could be to find visual clues to let other people in the office know you shouldn’t be disturbed. You could also go cold-turkey and not use post-it notes, but that can be very frightening. Or use only one notebook, and only two colors of post-it notes.
Instead of letting your paper tray overflow, make sure you set up rules which mean as soon as it’s reached the top frame, it’s time to process and file. Also make sure to encourage movement and put some files or items far enough away, so you need to get up and away from your desk. If your office has a breakout area, why not take some of your more brainstorming/creative oriented tasks there? Or you could find a quiet corner for your weekly review. Just like we used to have different zones in school which were dedicated to arts & crafts, math and science – think about your day to day office tasks and create areas for you.
#UNCLUTTER YOUR LIFE IN ONE WEEK REVIEW HOW TO#
Zones: This is where you consider how to use specific areas for different purposed. Think about the position of your desk, whether you should put up project plans around it, is there appropriate storage, etc. Write out some of the keywords that come to mind, for example: creativity, productivity, clean, calm, etc.įunction: Now you need to get started and arrange the room according to your vision. Vision: Think about how you want the space to feel. Decluttering expert, Peter Walsh, uses the Vision – Function – Zones – Limits approach. Now, where to begin?Īs you’ll know from our Time Management Workshops, we love a good framework to get you started. Decluttering might be a daunting thought, especially when you’re sure you’ll need that flyer from 6 months ago at some point in the future, but once you get started you’ll quickly realize how liberating it feels to see the tabletop of your office desk again.
And as you’ll know from our productivity training – a Productivity Ninja needs good systems in place, from your second brain and beyond. Whether it’s paper, email, electronic files, binders or books – clutter in any form or shape is the result of a lack of system.
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